How to Welcome and Onboard a New Employee Oct 29, 2018New Employee Welcome Steps. Contact the new employee shortly after he or she signs and returns your job offer. The purpose of the note or phone call is to express your excitement that the new employee has joined your team. This call is best made by the hiring manager, the employee to whom the new employee will report. How to welcome a new employee to the team | Workable Prepare a welcome kit. An employee welcome package or ‘fact sheet’ is a simple gesture that can go a long way. It can include all the normal HR paperwork, company policies, employee handbook and stationery, but it’s a good idea to customize it to fit your new employee’s role.